Sign In Forgot Password
Donate to the Annual Appeal!
Home

Zoom Instructions - hosting

Scheduling a Zoom Meeting and Inviting Participants

  1. Install Zoom if you haven’t done so already.  
  2. Open Zoom and then sign in to your Zoom account. 
  3. In the Zoom client window, click the Schedule icon.
    Zoom main window
  4. In the “Schedule a Meeting” window, perform the following:
    Scheduling a Zoom meeting
    1. Enter a descriptive name for your meeting in the Topic field.
    2. Enter the date and time information in the Date field. (Optional: Select Recurring meeting if you want this meeting to occur regularly [e.g., weekly].)
    3. Verify in the Video field that the video for both the Host and Participants are set to On. 
    4. Choose to use Google Calendar or Other Calendars.
  5. Click Schedule when you’re done

 

 ​Learn how to start your scheduled meeting as a host. 

Scheduling a Zoom Meeting from Your Google Calendar

The Zoom Extension for Browsers allows you to easily schedule, join, manage, and customize meetings from your Google Calendar and email. Use the Calendar features to schedule a Zoom meeting and send invitations so participants can join with a single-click. Zoom Extension for Browsers works on Google Chrome and Mozilla Firefox browsers.

Starting Your Scheduled Meeting as a Host

  1. If you haven’t already, download and install Zoom.
  2. Open Zoom, and sign in to your Zoom account. 
  3. In Zoom, click on Meetings.
    Click Meetings on Zoom main window
  4. In the Meetings window, locate your meeting from the list. 
  5. Click on the meeting listing, and then click Start.
    Select your meeting and then click Start

    Zoom starts your meeting session.
  6. Click Join With Computer Audio to connect your computer’s microphone and speakers to the Zoom meeting. Alternatively, you can click Phone Call to connect your phone to the meeting.  join using computer audio or join by phone

You can now manage your meeting using the Zoom meeting host controls.

Meeting Controls for Zoom

When you join a Zoom meeting hosted by another person, you are considered an attendee. The person who started or scheduled the meeting is the host.

Attendee and Host controls differ from each other. For instance, the host can control various aspects of a Zoom meeting, such as managing the participants and recording.

See below for a list and descriptions of commonly used Attendee and Host controls.

Attendee Meeting Controls

Zoom meeting participant options

 Button  Description
'Unmute' button

 

'Mute' button

Click to mute / unmute your microphone.
adjust audio settings from the 'Mute/UnMute' button

Click the “up arrow” (next to the microphone icon) to open audio settings.
Here you can change speaker and microphone settings.
'Start Video' button

 

'Stop Video' button

Click to start / stop your camera.
Click up pointing arrow on the 'Stop Video' button to adjust video settings

Click the “up arrow” (next to the camera icon) to open video settings.
Here you can change your camera settings.
'Invite' button

Click to invite people during a meeting.
'Participants' button

Click to show a list of other participants in the meeting.
From this panel you can raise your hand, change your display name, unmute or mute your microphone, claim host controls and more.
See here for a full list of features available in this panel.
'Share Screen' button

Click to start sharing your desktop display or any window/application on your computer with others in the meeting.
'Chat' button

Click to open the Chat panel where you can start or respond to a chat.
'Record' button

Only the host or designated persons can record a meeting. See record your meeting for help with recording.
'Leave Meeting' button

Click to leave the meeting.

See the official Zoom Attendee control guide for a comprehensive list and description of controls.

 Host Meeting Controls

Zoom Host meeting options menu

 Button  Description
'Unmute' button

 

'Mute button

Click to mute / unmute your microphone.
adjust audio settings

Click the “up arrow” (next to the microphone icon) to open audio settings.
Here you can change speaker and microphone settings.

'Start Video' button

'Stop Video' button

Click to start / stop your camera.
Click up pointing arrow next to 'Start Video/Stop Video' button to adjust video settings

Click the “up arrow” (next to the camera icon) to open video settings.
Here you can change your camera settings.
'Invite' button

Click to invite people during a meeting.
'Manage Participants' button

Click to show a list of participants in the meeting.
From this panel you can mute/unmute all participants, designate host controls and more. See the official Zoom page on managing participants for a full list of featuresavailable in this panel.
'Share Screen' button

Click to start sharing your desktop display or any window/application on your computer with others in the meeting. Meeting hosts can also select to allow multiple screens to be shared simultaneously.
'Chat' button

Click to open the Chat panel where you can start or respond to a chat.
'Record' button

Click to record your meeting. This option is only available to meeting hosts or persons designated to record the meeting.
(See “Recording Your Zoom Meeting” for more details.)
'End Meeting' button

Click to leave or end the meeting. Leaving the meeting will allow participants to remain in the meeting room, and ending the meeting will disconnect all participants from the meeting room.

See the official Zoom host control guide for a comprehensive list and description of controls.

Sun, February 2 2025 4 Shevat 5785